From managing inventory to tracking sales tax, eBay sellers juggle a lot of numbers. Plus, if you make over $400 a year selling on eBay, you’re classified as a small-business owner for tax purposes—meaning you’re required to report your business’s profits and losses, which is tricky to do without thorough, IRS-friendly record keeping. Here’s the good news: you don’t have to keep the books on your own. Accounting software for eBay sellers can do it for you.
The 10 Best Accounting Software for eBay Sellers in 2021
The best accounting software for eBay sellers
- : Most affordable
- : Most affordable
- : Best for basics
- : Best user experience
- : Best automation
- : Best for global sales
- : Simplest setup
- : Best eBay-specific spreadsheet
The best accounting software for eBay sellers in 2021
|Xero||$11.00/mo.||30 days||Inventory management, sales tax tracking||See Plans|
|Wave||Free||N/A||Unlimited invoices, unpaid bill reminders||See Plans|
|$4.99/mo.||None||Online payment acceptance, simple invoicing||See Plans|
|QuickBooks Online||$25.00/mo.||30 days||Sales tax tracking, quarterly tax estimation||See Plans|
|Zoho Books||$9.00/mo.||14 days||Automatic recurring invoicing, budgeting||See Plans|
|FreeAgent||$12.00/mo.||30 days||Sales tax reporting, multi-currency support||See Plans|
|Kashoo||$.16.65/mo.||14 days||Automatic expense categorization, tax deduction help||See Plans|
|Easy Auctions Tracker||$49.99/yr.||None||Profit tracking per individual item, simple eBay account syncing||See Plans|
Data effective 3/5/21. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.
Best overall: Xero
Most accounting software providers charge extra for inventory management. But Xero includes inventory tracking with every plan, even its $11 Early plan. That perk alone makes Xero a better fit than QuickBooks for eBay sellers who don’t want the hassle of finding a third-party inventory management system.
What does Xero have going for it besides its low starting price and thorough inventory tracking? Plenty, including these seller-friendly features:
- Financial reports, including profit and loss reports (necessary for tax filing)
- Online payment acceptance
- Integration with 800+ apps, including A2X for eBay
But Xero isn’t right for everyone. Xero’s Early plan limits you to just 20 invoices and five bills a month. If that cap is too low for you, you’ll need the Growing plan ($32 a month). And if you’re selling products globally, you’re out of luck: only the priciest plan offers multi-currency support.
Most affordable: Wave
If Google Sheets can’t handle your increasingly complex finances but you don’t want to pay for software, Wave Accounting is your solution. Like Google Sheets, Wave is free for life (and both options are cheaper than Excel, which costs a monthly fee). It does much more than spreadsheet-only software can, including these tasks:
- Generating profit and loss reports
- Tracking your cash flow
- Reminding you of unpaid bills and invoices
However, Wave doesn’t include built-in inventory management. Since it isn’t as popular as Xero, QuickBooks, or FreshBooks, it doesn’t sync with as many ecommerce or inventory apps—you’ll have to manually input more financial data to keep your books up to date.
Best for basics: GoDaddy Online Bookkeeping
Don’t need more than basic bookkeeping? GoDaddy Online Bookkeeping starts at $4.99 and tackles these tasks for you:
- Online payment acceptance
- Simple invoice generation
- Financial report creation (profit and loss)
We know that isn’t much—when we say the basics, we mean the basics. But if heftier accounting tools like Xero and Wave seem too complex, GoDaddy’s automated bookkeeping and simple dashboard can help you navigate your finances without weighing you down with extra steps.
Unfortunately, if you want GoDaddy’s bookkeeping software to sync with your eBay or Amazon seller account, you’ll have to buy the $9.99/mo. Essentials plan. Since this plan also includes tax forms and more in-depth financial reports, it’s a pretty solid deal. But since Xero offers these features (and more) for just one dollar more, we think GoDaddy’s best value is still in its $4.99 basic plan.
Best user experience: QuickBooks Online
Like Xero, QuickBooks Online syncs effortlessly with your eBay account, plus dozens of other ecommerce apps. It also has a fantastic mobile accounting app that does everything the browser-based software does. No matter where you travel (as long as it’s with your favorite web-enabled device), you can perform these accounting tasks:
- Mileage tracking
- Quarterly tax estimation
- Income, expense, and cash flow tracking
Unfortunately, QuickBooks’ thorough features come at a high price. At $25 a month, it’s the priciest on our list. You won’t get inventory management until the $70 a month Plus plan. Plus, to sync your QuickBooks and eBay accounts, you’ll need OneSaas by QuickBooks—which costs an extra $19 a month.
Best automation: Zoho Books
- Automatic bank reconciliation
- Automatic recurring invoices
- Budgeting and financial planning
Each Zoho plan also includes automatic workflows, or customized automations that shave time off your daily work schedule. (For instance, you can set Zoho to send you an alert if a sale is over a certain amount.) Workflows aren’t as helpful to individual eBay sellers as to larger sales teams, but they’re a unique enough perk for us to mention and you to explore.
Like Xero, Zoho Books’ plans have some built-in limitations. Its cheapest plan limits you to 50 customers (total, not per month). If you sell to more customers than that, you’ll need the $19 a month Standard plan. And if you want inventory management, you’ll have to sign up for Zoho Inventory, a separate product that also starts at $9 a month and brings your starting monthly price to $18 total. (For what it’s worth, though, Zoho Inventory handles eBay inventory remarkably well.)
With plans starting at $15 a month, FreshBooks is well-suited for freelancers, solopreneurs, and small-business owners alike.
- Track time and expenses
- Create custom invoices
- Accept online payments
eBay accounting software runner-ups
The five picks we already reviewed aren’t the only options out there. Check out three more of our favorite accounting software options for eBay sellers like you.
Best for global sales: FreeAgent
In contrast to some of the more popular accounting software providers, FreeAgent doesn’t limit the number of clients you can add, invoices you can send, or bills you can enter. Along with its unlimited features, it offers sales tax tracking and multi-currency support—two crucial features if your customers order from anywhere.
While FreeAgent starts at $12 a month, the price goes up to $24 after the first six months. It also doesn’t have as many third-party integrations as Xero and QuickBooks: you might have to manually import more data.
Simplest setup: Kashoo
Kashoo takes just a few minutes to set up. As soon as you’re done, the software starts learning your business’s financial habits, generating contacts and categorizing your expenses to maximize tax deductions. Kashoo also creates more financial reports than many basic plans, including accounts receivable and payable.
But at $16.65 a month if you pay annually (or $19.95 if you pay monthly), Kashoo is at the higher end of our top picks for eBay sellers. And even at that price, you don’t get as many features as you do with Xero and FreshBooks, both of which are cheaper.
Best eBay-only software: Easy Auctions Tracker
In contrast to the other providers on our list, Easy Auctions Tracker was built specifically for eBay bookkeeping. Once you sync the software with your eBay account, it automatically downloads your last month of sales. Next, it charts how much you’ve made on each individual item and calculates your business’s profitability as a whole.
Since Easy Auctions Tracker is basically elevated, eBay-specific spreadsheet software, it has far fewer features and much less tax assistance than our other providers. Still, if you want something short, sweet, and low cost that does a bit more than Google Sheets or Excel, Excel Auctions Tracker could be a good fit.
Best accounting eBay software FAQ
What is the best accounting software for eBay sellers?
Honestly, the best accounting software for eBay sellers depends on your needs. For example, Xero’s $11 a month plan probably has the most eBay-friendly features (including inventory management) for its price. But Xero also limits you to 20 invoices a month, so it isn’t the best choice for bigger sellers. Wave is free, but it lacks inventory management. And QuickBooks Online is pricey, but its mobile app simplifies on-the-go accounting.
In other words, while we think these eight picks are the best for eBay sellers generally, we recommend looking into each provider’s specifics to find the one for you. Nearly all of these providers offer free trials, and we strongly recommend test-driving software before committing to one accounting solution.
Does QuickBooks sync with eBay?
Yes, eBay and QuickBooks sync through OneSaas. OneSaas costs an additional $19 a month on top of your QuickBooks Online subscription.
What is the best accounting software for Amazon sellers?
Both eBay and Amazon sellers use many of the same accounting software features, especially tax-time reports and inventory tracking. The eight software options we’ve curated here can, by and large, work just as well for Amazon sellers as eBay sellers. In particular, Xero offers inventory management at a low starting price, QuickBooks Online has a user-friendly mobile app, and Wave does accounting and invoicing at no cost.
If eBay auctions make up a solid chunk of your income, one of the accounting software on this page can help you keep your finances in line. While we think Xero is the best overall solution for eBay sellers generally, it’s okay if Xero isn’t your solution. Wave and GoDaddy Online are great for sellers on a budget, and QuickBooks Online and Zoho Books are solid picks for sellers who want more hands-off automation.
Interested in additional accounting options? Our list of the year’s best accounting software for the self-employed has a few more options for sole proprietors and business owners.
At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.