The 10 Best Accounting Software for eBay Sellers in 2021

If your eBay sales have outgrown your spreadsheet software, it’s time to scale up to accounting software. Business.org reviews the top software options for eBay sellers, including Xero, QuickBooks, and GoDaddy.
Best overall
Xero
Xero
4.4 out of 5 stars
4.4
  • Icon Pros  Dark
    Inventory management and sales tax tracking
  • Icon Pros  Dark
    Simple, user-friendly software
Most affordable
Wave
Wave
3.9 out of 5 stars
3.9
  • Icon Pros  Dark
    Completely free software
  • Icon Pros  Dark
    Multi-business management
Best for basics
GoDaddy
GoDaddy
3.5 out of 5 stars
3.5
  • Icon Pros  Dark
    $4.99/mo. starting price
  • Icon Pros  Dark
    Automatic eBay integration with pricier plans
Best user experience
Quickbooks
QuickBooks Online
3.9 out of 5 stars
3.9
  • Icon Pros  Dark
    Quarterly tax estimation
  • Icon Pros  Dark
    Superb mobile app
Best automation
Zoho
Zoho Books
3.6 out of 5 stars
3.6
  • Icon Pros  Dark
    Automatic recurring invoices
  • Icon Pros  Dark
    Business budgeting help

From managing inventory to tracking sales tax, eBay sellers juggle a lot of numbers. Plus, if you make over $400 a year selling on eBay, you’re classified as a small-business owner for tax purposes—meaning you’re required to report your business’s profits and losses, which is tricky to do without thorough, IRS-friendly record keeping. Here’s the good news: you don’t have to keep the books on your own. Accounting software for eBay sellers can do it for you.

The best accounting software for eBay sellers

The best accounting software for eBay sellers in 2021

Brand name
Starting price
Free trial
Key features
Learn more
Xero$11.00/mo.30 daysInventory management, sales tax tracking
WaveFreeN/AUnlimited invoices, unpaid bill reminders
GoDaddy Online
Bookkeeping
$4.99/mo.NoneOnline payment acceptance, simple invoicing
QuickBooks Online$25.00/mo.30 daysSales tax tracking, quarterly tax estimation
Zoho Books$9.00/mo.14 daysAutomatic recurring invoicing, budgeting
FreeAgent$12.00/mo.30 daysSales tax reporting, multi-currency support
Kashoo$.16.65/mo.14 daysAutomatic expense categorization, tax deduction help
Easy Auctions Tracker$49.99/yr.NoneProfit tracking per individual item, simple eBay account syncing

Data effective 3/5/21. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

Best overall: Xero

Xero
4.4 out of 5 stars
4.4

For $11 a month, Xero tracks your inventory, sales taxes, and business expenses. Its straightforward reports help you understand how much you’re making and keep you on track for fast tax filing.

Most accounting software providers charge extra for inventory management. But Xero includes inventory tracking with every plan, even its $11 Early plan. That perk alone makes Xero a better fit than QuickBooks for eBay sellers who don’t want the hassle of finding a third-party inventory management system.

What does Xero have going for it besides its low starting price and thorough inventory tracking? Plenty, including these seller-friendly features:

  • Financial reports, including profit and loss reports (necessary for tax filing)
  • Online payment acceptance
  • Integration with 800+ apps, including A2X for eBay

But Xero isn’t right for everyone. Xero’s Early plan limits you to just 20 invoices and five bills a month. If that cap is too low for you, you’ll need the Growing plan ($32 a month). And if you’re selling products globally, you’re out of luck: only the priciest plan offers multi-currency support.

Most affordable: Wave

Wave
3.9 out of 5 stars
3.9

Wave’s accounting software is free for life. And unlike free spreadsheet software, Wave keeps you on top of quarterly taxes, prepares useful financial reports, and syncs with your bank accounts for easy, accurate bookkeeping.

If Google Sheets can’t handle your increasingly complex finances but you don’t want to pay for software, Wave Accounting is your solution. Like Google Sheets, Wave is free for life (and both options are cheaper than Excel, which costs a monthly fee). It does much more than spreadsheet-only software can, including these tasks:

  • Generating profit and loss reports
  • Tracking your cash flow
  • Reminding you of unpaid bills and invoices

However, Wave doesn’t include built-in inventory management. Since it isn’t as popular as Xero, QuickBooks, or FreshBooks, it doesn’t sync with as many ecommerce or inventory apps—you’ll have to manually input more financial data to keep your books up to date.

Best for basics: GoDaddy Online Bookkeeping

GoDaddy
3.5 out of 5 stars
3.5

GoDaddy’s simple bookkeeping software targets eBay and Amazon sellers. Its cheapest plan includes basic bookkeeping, while its $9.99/mo. plan automatically integrates with Amazon, eBay, and PayPal.

Don’t need more than basic bookkeeping? GoDaddy Online Bookkeeping starts at $4.99 and tackles these tasks for you:

  • Online payment acceptance
  • Simple invoice generation
  • Financial report creation (profit and loss)

We know that isn’t much—when we say the basics, we mean the basics. But if heftier accounting tools like Xero and Wave seem too complex, GoDaddy’s automated bookkeeping and simple dashboard can help you navigate your finances without weighing you down with extra steps.

Unfortunately, if you want GoDaddy’s bookkeeping software to sync with your eBay or Amazon seller account, you’ll have to buy the $9.99/mo. Essentials plan. Since this plan also includes tax forms and more in-depth financial reports, it’s a pretty solid deal. But since Xero offers these features (and more) for just one dollar more, we think GoDaddy’s best value is still in its $4.99 basic plan.

Best user experience: QuickBooks Online

Quickbooks
3.9 out of 5 stars
3.9

With a stand-out mobile app and solid tax assistance, QuickBooks Online is one of the best software options for sellers who want to stay on top of taxes and manage their business from anywhere in the world.

Like Xero, QuickBooks Online syncs effortlessly with your eBay account, plus dozens of other ecommerce apps. It also has a fantastic mobile accounting app that does everything the browser-based software does. No matter where you travel (as long as it’s with your favorite web-enabled device), you can perform these accounting tasks:

  • Mileage tracking
  • Quarterly tax estimation
  • Income, expense, and cash flow tracking

Unfortunately, QuickBooks’ thorough features come at a high price. At $25 a month, it’s the priciest on our list. You won’t get inventory management until the $70 a month Plus plan. Plus, to sync your QuickBooks and eBay accounts, you’ll need OneSaas by QuickBooks—which costs an extra $19 a month.

Best automation: Zoho Books

Zoho
3.6 out of 5 stars
3.6

Zoho Books’ $9 plan packs in more automation than many other top software providers. With automated workflow and automatic recurring invoices, it aims to trim as much time off your bookkeeping as possible.

Zoho Books might start at $9 a month, but its features are comparable to those of pricier competitors like QuickBooks and FreshBooks:

  • Automatic bank reconciliation
  • Automatic recurring invoices
  • Budgeting and financial planning

Each Zoho plan also includes automatic workflows, or customized automations that shave time off your daily work schedule. (For instance, you can set Zoho to send you an alert if a sale is over a certain amount.) Workflows aren’t as helpful to individual eBay sellers as to larger sales teams, but they’re a unique enough perk for us to mention and you to explore.

Like Xero, Zoho Books’ plans have some built-in limitations. Its cheapest plan limits you to 50 customers (total, not per month). If you sell to more customers than that, you’ll need the $19 a month Standard plan. And if you want inventory management, you’ll have to sign up for Zoho Inventory, a separate product that also starts at $9 a month and brings your starting monthly price to $18 total. (For what it’s worth, though, Zoho Inventory handles eBay inventory remarkably well.)

Find Your Money—and Keep More of It

With plans starting at $15 a month, FreshBooks is well-suited for freelancers, solopreneurs, and small-business owners alike.

  • Track time and expenses
  • Create custom invoices
  • Accept online payments

eBay accounting software runner-ups

The five picks we already reviewed aren’t the only options out there. Check out three more of our favorite accounting software options for eBay sellers like you.

Best for global sales: FreeAgent

FreeAgent

With sales tax tracking and multi-currency support, FreeAgent works best for eBay sellers who ship goods around the world.

In contrast to some of the more popular accounting software providers, FreeAgent doesn’t limit the number of clients you can add, invoices you can send, or bills you can enter. Along with its unlimited features, it offers sales tax tracking and multi-currency support—two crucial features if your customers order from anywhere.

While FreeAgent starts at $12 a month, the price goes up to $24 after the first six months. It also doesn’t have as many third-party integrations as Xero and QuickBooks: you might have to manually import more data.

Simplest setup: Kashoo

Kashoo

Kashoo’s intuitive software learns your spending habits right off the bat, automating as many processes as possible to save you the most amount of time.

Kashoo takes just a few minutes to set up. As soon as you’re done, the software starts learning your business’s financial habits, generating contacts and categorizing your expenses to maximize tax deductions. Kashoo also creates more financial reports than many basic plans, including accounts receivable and payable.

But at $16.65 a month if you pay annually (or $19.95 if you pay monthly), Kashoo is at the higher end of our top picks for eBay sellers. And even at that price, you don’t get as many features as you do with Xero and FreshBooks, both of which are cheaper.

Best eBay-only software: Easy Auctions Tracker

If you’re searching for eBay-specific spreadsheet software, Easy Auctions Tracker has you covered. For a one-time $49.99 fee, you can sync your eBay account, track each item’s individual profit, and generate basic reports.

In contrast to the other providers on our list, Easy Auctions Tracker was built specifically for eBay bookkeeping. Once you sync the software with your eBay account, it automatically downloads your last month of sales. Next, it charts how much you’ve made on each individual item and calculates your business’s profitability as a whole.

Since Easy Auctions Tracker is basically elevated, eBay-specific spreadsheet software, it has far fewer features and much less tax assistance than our other providers. Still, if you want something short, sweet, and low cost that does a bit more than Google Sheets or Excel, Excel Auctions Tracker could be a good fit.

Best accounting eBay software FAQ

What is the best accounting software for eBay sellers?

Honestly, the best accounting software for eBay sellers depends on your needs. For example, Xero’s $11 a month plan probably has the most eBay-friendly features (including inventory management) for its price. But Xero also limits you to 20 invoices a month, so it isn’t the best choice for bigger sellers. Wave is free, but it lacks inventory management. And QuickBooks Online is pricey, but its mobile app simplifies on-the-go accounting.

In other words, while we think these eight picks are the best for eBay sellers generally, we recommend looking into each provider’s specifics to find the one for you. Nearly all of these providers offer free trials, and we strongly recommend test-driving software before committing to one accounting solution.

Does QuickBooks sync with eBay?

Yes, eBay and QuickBooks sync through OneSaas. OneSaas costs an additional $19 a month on top of your QuickBooks Online subscription.

What is the best accounting software for Amazon sellers?

Both eBay and Amazon sellers use many of the same accounting software features, especially tax-time reports and inventory tracking. The eight software options we’ve curated here can, by and large, work just as well for Amazon sellers as eBay sellers. In particular, Xero offers inventory management at a low starting price, QuickBooks Online has a user-friendly mobile app, and Wave does accounting and invoicing at no cost.

The takeaway

If eBay auctions make up a solid chunk of your income, one of the accounting software on this page can help you keep your finances in line. While we think Xero is the best overall solution for eBay sellers generally, it’s okay if Xero isn’t your solution. Wave and GoDaddy Online are great for sellers on a budget, and QuickBooks Online and Zoho Books are solid picks for sellers who want more hands-off automation.

Interested in additional accounting options? Our list of the year’s best accounting software for the self-employed has a few more options for sole proprietors and business owners.

Disclaimer

At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.

Kylie McQuarrie
Written by
Kylie McQuarrie
Kylie spent two of the last four years writing for and with small-business owners—from dentists in Australia to plumbers in the Midwest. She spent the other two writing in depth about internet and security. She’s passionate about reading, hiking, and dedicating every spare second to writing for fun (at lunch, between meetings, on the train, before breakfast . . . ). Her content helps small-business owners tackle the logistics of running a business so they can focus more on their passions too.
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