Smart Receipts was designed for (and by!) business professionals who spend a lot of time traveling for work and need to track expenses while they do so.
How does it work? When you embark on a trip, you’ll use the app to generate a “report,” or a file that stores all expenses related to a specific trip. Photograph and upload physical receipts or generate a text receipt, which means manually entering the expense type (like dinner or gas), cost, transaction date, currency type, tax amount, and payment method (like a corporate card or personal credit card).
Uploading a picture of a receipt generates the same text receipt; you can add any comments you like for a more detailed explanation of what each expense entails.
Don’t travel a lot for work? Smart Receipts can still work for you—just delineate the reports by date rather than by trip so you can track business expenses over any given time period.
Smart Receipts also offers a paid version of its software, Smart Receipts Plus. The app costs just $9.99 a year and adds features like automatic Google Drive exports, automatic exchange rate conversions, and better customization features.
If you care about customization, Smart Receipts is hard to top. Since its software is open source, anyone can access and modify the code—you or your developers are free to play around with it and tailor the app’s functions to your business.
But while you can export Smart Receipts’ reports in practically any format you like—PDFs, ZIPs, CSVs, and more—the app won’t automatically sync with your accounting software. Instead, when you generate an expense report, you’ll have to export it and manually add it to your QuickBooks or Xero account. And like we mentioned above, only the paid version includes automatic Google Drive exports; the free version doesn’t.