The Best Receipt Trackers and Scanners for Small Businesses in 2021

Paper receipt storage is a thing of the past—track business expenses with one of these digital receipt scanners instead.
Best overall
Expensify
Expensify
Starting from
$0.00*
  • Icon Pros  Dark
    Free for up to 25 receipt scans/month
  • Icon Pros  Dark
    Automated expense tracking
Best bookkeeping
Neat
Neat
Starting from
$29.00
/mo
  • Icon Pros  Dark
    Easy exporting to tax software
  • Icon Pros  Dark
    Unlimited document storage
Best reporting
Smart Receipts
Smart Receipts
Starting from
$0.00
  • Icon Pros  Dark
    Free open-source software
  • Icon Pros  Dark
    Paid plan with easier receipt categorization
Best for paper receipts
Shoeboxed
Shoeboxed
Starting from
$23.00
/mo
  • Icon Pros  Dark
    Outsourced paper receipt scanning
  • Icon Pros  Dark
    Automated mileage tracking
Most affordable
Wave
Wave Receipts
Starting from
$0.00
  • Icon Pros  Dark
    Automatic syncing with free Wave Accounting software
  • Icon Pros  Dark
    Offline scanning

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.
*Free plan for up to 25 scans per month.

Receipt-scanning software turns your smartphone’s camera into an instant receipt-capturing device. And depending on the software you choose, you can also track expenses, reimburse employees, and access reports easily during tax time. Wondering which receipt-scanning software is best for your unique business? Check out our review of the year’s 10 best receipt scanners for small businesses.

The best receipt scanning apps 2021

Best receipt scanners and trackers for small businesses 2021

Brand
Starting price
Mobile app
Accounting software integration
Learn more
Expensify

Expensify

Free*

iOS and Android

QuickBooks, Xero, Sage

Neat

Neat

$29.00/mo.

iOS and Android

QuickBooks, TurboTax, H&R Block

Smart Receipts

Smart Receipts

Free

iOS and Android

None

Shoeboxed

Shoeboxed

$23.00/mo.

iOS and Android

QuickBooks, Xero, Wave Accounting

Wave

Wave Receipts

Free

iOS and Android

Wave Accounting

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.
*Free plan for up to 25 scans per month.

Expensify: Best overall

Best overall receipt scanner
Expensify
Expensify

Starting at $0.00/mo.*

For top-notch receipt scanning and expense management, Expensify is an excellent solution for businesses of any size. Its free plan is perfect for freelancers, while its beefiest plan includes corporate card management.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.
*Free plan for up to 25 scans per month.

Expensify is hands-down the best player in the receipt-scanning game. Most notably, it bundles expense management and receipt scanning into a comprehensive bargain:

  • Unlimited receipt scans and uploads via the Expensify mobile app
  • Automatically generated expense reports with each upload
  • Automatic expense approval and next-day employee reimbursement
  • Automatic mileage tracking for travel expenses

Notice how frequently the word “automatic” appears in Expensify’s feature list? Expensify ensures you do basically next to nothing besides snap pictures of receipts. You don’t even have to approve employee expenses: just set the software to flag anything that needs managerial approval. Everything else gets automatically approved for speedy reimbursement.

The software’s heftier corporate plans pack even more of a punch, including corporate card management, multilevel workflow approval, and automatic expense report exports to accounting software. Expensify’s plans for individuals start at $4.99 per month. Its corporate plans start at $5 per user per month.

Pricetag
Expensify for free

If you’re a freelancer or solopreneur who doesn’t incur too many expenses, you can use Expensify free for up to 25 receipt scans a month.

Frankly, it’s hard to find much wrong with Expensify. The app’s reviews are absurdly high: the iOS app scores 4.7 stars among of 92.2K users,1 while the Google Play store gives it a 3.2 among 15.1K users.2 You can point the camera at a piece of paper with a number scribbled on it and the software can still read the number (at least, if you’re an iOS user)—no other receipt-scanning app offers that kind of clarity and precision.

However, users on both Google Play and Apple’s App Store complain that the app crashes every once in a while or that expenses fail to update immediately. And if you get an emailed receipt, it’s often faster to snap a picture of the receipt and upload it yourself instead of forwarding the email to Expensify for fast categorization. It’s not a deal breaker, but it’s an odd quirk for an otherwise streamlined program.

Strengths
Pro Bullet Highly rated mobile app
Pro Bullet Automatic expense report generation
Pro Bullet Easy next-day employee reimbursement
Weaknesses
Con Bullet Occasional app problems, especially for Android users

Neat: Best for bookkeeping

Best for bookkeeping
Neat
Neat

Starting at $0.00/mo.

Want to kick your organizational skills into top gear? Neat has your back. Use it to upload receipts, income statements, and non-financial business documents, then export it all to your favorite tax software come tax season.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

If your annual New Year’s resolution is to keep your books in better order, Neat is your new best friend. You can use the mobile app to scan and upload receipts, sure, but Neat was made for so much more:

  • Connect your bank account, credit card, and loan payments to Neat Receipts for more accurate expense tracking.
  • Itemize your expenses line by line on each receipt.
  • Match receipts to your invoices and bank statements for clearer financial reconciliation.
  • Take advantage of Neat’s unlimited document storage to upload, sort, and organize as many non-financial documents as you want.

Plus, Neat’s expense management data exports easily to accounting software like QuickBooks as well as to tax software like H&R Block’s and TurboTax. Expense reports, non-financial documents, itemized receipts—you won’t have to enter any of them manually as long as you logged them on Neat.

Neat’s expense management data exports easily to accounting software like QuickBooks as well as to tax software like H&R Block’s and TurboTax.

Neat Receipts’ plans each allow for up to five users. Plans break down by the amount of documents you scan per year, starting at scanning 1,200 financial documents for $29 a month.

While Neat excels at document organization, it falls short in some key ways, starting with its app. On the App Store, Neat has just 3.8 stars and fewer than 700 reviewers.3 The Google Play score is about the same,4 and reviewers on both sites state that the newest version of the app is glitchy at best and won’t let them log in. Plus, at $29 a month, Neat is pricier than most of our other brands.

Strengths
Pro Bullet Credit card and bank account syncing for better expense management
Pro Bullet Line itemization for receipts
Pro Bullet Document, receipt, and expense exporting to H&R Block and TurboTax
Weaknesses
Con Bullet Lower app rating than competitors
Con Bullet Pricier than competitors

Plus, at $29 a month, Neat is pricier than most of our other brands. You should note that the $29-a-month price is how Neat breaks down for annual payments only. If you’d rather pay month to month, the price jumps to $35 a month minimum.

Find Your Money—and Keep More of It

With plans starting at $15 a month, FreshBooks is well-suited for freelancers, solopreneurs, and small-business owners alike.

  • Track time and expenses
  • Create custom invoices
  • Accept online payments

Smart Receipts: Best for traveling

Best for frequent business travelers
Smart Receipts
Smart Receipts

Free for life

Need more detailed reporting than a simple receipt capture offers? With Smart Receipts, you can customize each expense report with details like payment method, currency type, and mileage.

Smart Receipts was designed for (and by) business professionals who spend a lot of time traveling for work, which is why the app stores and categorizes expenses by trip. You can photograph and upload physical receipts or generate a text receipt, where you can add comments for a more detailed explanation of what each expense entails.

And if you don’t travel a lot for work, Smart Receipts can still work for you. You’ll just delineate the reports by date rather than by trip so you can track business expenses over any given time period.

Plus, if you care about customization, Smart Receipts is hard to top. Since its software is open source, anyone can access and modify the code—you or your developers are free to play around with it and tailor the app’s functions to your business.

But while you can export Smart Receipts’ reports in practically any format you like—PDFs, ZIPs, CSVs, and more—the app won’t automatically sync with your accounting software. Instead, when you generate an expense report, you’ll have to export it and manually add it to your QuickBooks or Xero account.

Strengths
Pro Bullet Free open-source software
Pro Bullet Thorough report customization
Pro Bullet Straightforward mileage tracking
Weaknesses
Con Bullet No automatic accounting software integration
Con Bullet Google Drive backups with paid plan only ($9.99/yr.)

Shoeboxed: Best for paper receipts

Best for organizing paper receipts
Shoeboxed
Shoeboxed

Starting at $23.00/mo.

Overwhelmed by ancient piles of receipts, income statements, and business cards? Stuff them in a prepaid envelope from Shoeboxed and mail it in to its team. They’ll upload it all and sort the receipts by tax category.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

Shoeboxed is an outsourced receipt-scanning company that converts paper receipts into organized digital copies on your behalf. Depending on the pricing plan you choose, Shoeboxed sends you either one prepaid envelope a month or an unlimited number of prepaid envelopes (Shoeboxed goes hard or it goes home). The Shoeboxed team then scans and uploads all your documents, sorting the receipts into one of 15 tax categories.

Info
Price check: Neat vs. Shoeboxed
Both Neat and Shoeboxed charge by the number of documents you scan a year. At $29 for 1,200 docs a year to Shoeboxed’s $23 for 600 docs, Neat is cheaper for lower-volume users who are happy to upload receipts themselves instead of outsourcing. But Shoeboxed wins big for high volume—while Neat charges $208 a month for just 12,000 documents a year, Shoeboxed charges $71 a month for 36,000 documents a year.

Shoeboxed isn't for receipts alone. Business cards get scanned into a business directory and other documents become uncategorized PDFs—which isn’t the best organizational strategy, but hey, it’s better than nothing. Additionally, you can also use the mobile app to scan and categorize receipts and business cards yourself, track miles, and add custom tax categories unique to your business.

Shoeboxed has high reviews on the App Store—4.5 stars, second only to Expensify of our top five.5 But the Google Play rating is a miserable 2.5.6 Users report issues with the OCR (optical character recognition) technology and problems with the camera auto-rotating the receipt the wrong way.

Strengths
Pro Bullet Outsourced paper-receipt uploading
Pro Bullet Unlimited online document storage
Pro Bullet Automatic receipt organization by tax category
Weaknesses
Con Bullet Some documents uploaded as uncategorized PDFs
Con Bullet Low Android app ratings

Wave Receipts: Most affordable accounting software

Most affordable accounting software
Wave
Wave Accounting

Free for life

Wave’s free receipt-scanning app syncs instantaneously with its free accounting software. If you’re working on a budget, deals don’t get much better than that.

Wave offers some of our favorite small-business accounting software, not least because it’s free—as is its receipt-scanning software. If you’re looking to minimize costs as much as possible

Wave Receipts’ biggest perk is its integration with other free Wave products, but that’s also its biggest drawback: Wave Receipts integrates only with Wave Accounting, not QuickBooks or Xero. And if you want expense tracking alongside receipt scanning, you’ll need to sign up for Wave Accounting and Wave Receipts—unlike comprehensive apps like Expensify, Wave Receipts sticks to receipts only.

Strengths
Pro Bullet Free receipt-scanning software
Pro Bullet Offline receipt scanning (uploads the next time your device connects to the internet)
Pro Bullet Automatic integration with other free Wave products, including Wave Accounting
Weaknesses
Con Bullet Integration with Wave Accounting only
Con Bullet Wave Accounting required for expense management

Honorable mentions

Top receipt scanning software: Runners-up

Brand name
Free plan
Cheapest paid plan price
Learn more
Evernote

Evernote

Icon Yes  DarkYes
$7.99/mo.
Zoho

Zoho Expense

Icon Yes  DarkYes
$5.00/user/mo.
Nexonia logo

Nexonia

Icon No  DarkNo
$12.00/mo.
Minute7

Minute7

Icon No  DarkNo
$8.00/mo.
Veryfi

Veryfi

Icon No  DarkNo
$500.00/mo.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

Evernote: Best for iOS users

Best for Mac users
Evernote
Evernote

Starting at $0.00/mo.

Evernote lacks a scan-specific Android app, but millions of iOS users use Evernote Scannable’s high-quality optical character recognition tech to create, store, and organize receipts.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

Evernote is one of the world’s most popular note-taking and organizing software—in 2017, it had well over 200 million users.7 But Evernote also has a receipt-scanning app, and by all accounts, it’s one of the best. The 216.6K reviewers on the App Store give Evernote Scannable an astounding 4.9 out of 5 stars, praising its user-friendliness and scan quality.8

Unfortunately, Evernote doesn’t have a scan-specific app for Android users. But the basic Evernote app lets you photograph, digitize, and annotate any document, so if you don’t mind labeling receipts yourself, you can use Evernote for receipt categorization regardless of your phone’s operating system.

Zoho Expense: Best automation

Best automation
Zoho
Zoho Expense

Starting at $0.00/mo.

The Zoho suite of accounting products is well known for its automation and ease of use, and Zoho Expense is no exception. Its receipt-scanning software automatically detects duplicates and learns the more you use it—categorization gets smoother and faster with each receipt.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

Zoho offers some of our favorite accounting software. Its automated workflows are about as close as you can get to lifting less than a finger to tackle accounting. So it’s no surprise that Zoho Expenses, the company’s receipt-scanning and expense-tracking app, is just as good at automation.

The app also has one of the best interfaces we’ve seen on both the employer- and employee-facing sides. When employees scan a receipt, Zoho Expense quickly translates the image into a professional, easy-to-scan expense report that managers can quickly approve.

Nexonia Expenses: Best for international corporations

Best for international businesses
Nexonia logo
Nexonia Expenses

Starting at $12.00/mo.

Most providers on our list offer multicurrency transaction features, but Money Manager Ex raises the bar by offering its software in over 20 languages.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

Like Expensify, Nexonia Expenses was built to handle the complicated expense management burdens of bigger businesses. And with 160+ currency options, daily automatic exchange rate checks, and automatic credit card syncing from 30,000 global banks, Nexonia Expenses pairs perfectly with international corporations.

Blended with Nexonia Travel, which helps businesses and employees book transportation to hotels, Nexonia Expenses is perfect for companies that rely on global travel to stay in business.

Minute7: Best for QuickBooks users

Best QuickBooks Online integration
Minute7
Minute7

Starting at $8.00/mo.

Minute7 is one of QuickBooks’ recommended receipt scanners and expense trackers. Along with expense tracking, the software offers time tracking, reporting, and mileage calculations—not bad for $8 per user per month.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

Minute7 isn’t the cheapest player on the field; at $8 per user, it’s just a dollar cheaper than Expensify. But the time-tracking options and ease of use for employees and contractors help justify the price, and if you have more than 100 employees, you can always contact Minute7 for a customized quote.

Veryfi: Best for high volume

Best for high-volume receipts
Veryfi
Veryfi

Starting at $500.00/mo.

Veryfi isn’t the best-known receipt scanner, but it syncs simply with QuickBooks Online, and its super-clear optical character recognition technology makes line-item scanning and categorization a cinch.

Data effective 12/2/20. At publishing time, pricing and features are current but are subject to change. Offers may not be available in all areas.

Veryfi is more than a receipt scanner and expense categorizer: it offers time tracking too. Most notably, its free plan allows for 10 receipt scans and 10 timesheets a month, which is optimal for teams where employees incur expenses and clock in and out.

Its OCR and ICR (intelligent character recognition) technology parses receipts line by line and uploads data in three to five seconds flat. Veryfi syncs smoothly with (and is recommended highly by) QuickBooks, but it also syncs with Xero, Dropbox, Google Drive, and more.

The takeaway

In a list of the best modern inventions, receipt-scanning software lands somewhere between sliced bread and hot-water heaters. The right scanner knocks the hassle out of old-school storage methods and sucks (some of) the panic out of audits. It simplifies bookkeeping and frees you up to focus on business activities you actually enjoy.

Want to find out if receipt-scanning software can work for you? You don’t have to commit without kicking the tires first: each provider we listed here either is free or offers a free trial.

Want software to support your receipts? Check out our page on the year’s best small-business accounting software. All of our top picks sync with at least one receipt-scanning app.

Disclaimer

At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.

Sources
1. App Store, “Expensify: Receipts & Expenses.” Accessed December 2, 2020.
2. Google Play, “Expensify – Expense Reports.” Accessed December 2, 2020.
3. App Store, “Neat Bookkeeping and Scanning.” Accessed December 2, 2020.
4. Google Play, “Neat Bookkeeping and Scanning.” Accessed December 2, 2020.
5. App Store, “Shoeboxed Receipt Tracker.” Accessed December 2, 2020.
6. Google Play, “Shoeboxed Receipt Tracker.” Accessed December 2, 2020.
7. Stephen Shankland, CNET, “How Evernote Raised Prices – And Still More of Us Signed Up,” October 11, 2017. Accessed December 2, 2020.
8. App Store, “Evernote Scannable.” Accessed December 2, 2020.

Receipt scanner FAQ

What’s the best way to track business receipts?

By and large, receipt digitization is the best way to track your business’s receipts. Snapping a picture of a receipt and uploading it to a secure database is a good way to ensure you’ll never lose the image and information (unlike paper receipts, which, again, are all too easy to leave in your pocket and run through the wash).

Plus, receipt scanners and trackers like Expensify and Shoeboxed don’t just store your receipts but categorize them too. With the right receipt-tracking software, you can find a receipt in the time it takes to type a date. Can you say the same thing about your old filing cabinet filled with fading receipts?

What is the best app for tracking receipts?

The answer totally depends on your business. If you’re big on expense management, rely on corporate cards, and need fast employee reimbursement options, the best app for you is probably Expensify. On the other hand, if you need help scanning a box of old receipts and business docs, Shoeboxed could be a better fit. Only you can decide which app is the best receipt tracker for your needs—but we think the 10 we listed here are your best bet at finding one that suits your business.

How do I scan and save receipts?

Own a smartphone? Simply take a picture of the paper receipt. Once you upload the image, you can view your receipt any time using the software. Receipt-scanning software works with emailed receipts too: just forward the email to your receipt-scanning software’s email address. The team there will ensure your electronic receipt is stored safely on your account.

You can also use portable scanners by popular printing companies like Epson and Xerox, but cameras on today’s phones are good enough to capture all the relevant details a receipt provides. In our opinion, scanners and copiers are useful for your physical office space but unnecessary for on-the-go receipt-scanning needs.

Kylie McQuarrie
Written by
Kylie McQuarrie
Kylie McQuarrie has been writing for and about small businesses since 2014. Prior to writing full-time, she worked with a variety of small-business owners (from freelance writers to real-estate solopreneurs), which gave her a front-row look at small-business owners' struggles, frustrations, and successes. Currently, she’s Business.org’s accounting and payroll staff writer. Her work has been featured on SCORE.org, G2, and Fairygodboss, among others.
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