The 9 Best Payroll Software for Restaurants 2023

The bottom line: Our favorite payroll software for restaurants is SurePayroll, with Square Payroll a close second. But there are more than just two options for restaurant owners like you: read on for our reviews of the nine best payroll software for restaurants.

Wave Payroll doesn’t necessarily include restaurant-specific features, but its general payroll services pack a punch regardless of your industry:

• Employee self-service portals (employees can access their own W-2s and pay stubs)
• Workers compensation coverage options
• Easy check printing and direct deposit
• Vacation and sick day payment integration

In most states, though, Wave Payroll costs just $20 because you have to file your own payroll taxes. While Wave Payroll can calculate the tax amounts for you and even withhold them from your employees’ paychecks, you’ll have to go through the trouble of submitting the forms on your own.

Honestly, the main reason to choose Wave Payroll is its integration with Wave’s free accounting software—it's completely free without sacrificing quality for pricing. In fact, its comprehensive accounting features and user-friendliness rival those of established providers like QuickBooks Online.

Starting at $49 a month, Gusto is pretty reasonably priced, especially considering its automated payroll processing, new hire reporting, and even child support wage garnishments. Even its most basic plan includes health benefits and workers comp support, which we think justifies the $6 charge per employee.

Gusto’s mid-tier plan bundles payroll basics with timekeeping software, employee self-service onboarding, time-off requests, and PTO features. Its most expensive plan gives you access to a dedicated HR consultant and a host of HR resources.

SurePayroll is one of our favorite payroll providers for all types of small businesses, and it's particularly good for restaurants.

For one thing, its low starting price of $19.99 a month makes it one of the cheapest payroll solutions on the market. For another, it offers a sweeping amount of payroll features and restaurant-specific payroll features that make processing payroll as simple as possible, including these: 

• Automatic minimum wage alerts when an employee’s tips don’t meet federal wage requirements
• Makeup tip options for when employees’ tips for a given pay period don’t meet federal wage requirements
• Tip sign-off reports, which record your employees’ tip declarations so you can demonstrate federal compliance
• FICA tip credit report access, which shows your eligibility for federal tax savings based on the FICA tip credit

SurePayroll also has US-based phone, chat, and email support beyond regular business hours. You can get payroll help on weekends and evenings, which is a rarity in the payroll software world.

While you can run multi-state payroll with SurePayroll, doing so costs an extra $9.99 a month (which is a flat fee for two or more states—not a per-state charge). That fee isn't bad, but if you're a franchisee with restaurants in multiple states, Gusto's free multi-state payroll could save you a bit of cash. And since SurePayroll has just two plans, it's not as scalable for rapidly growing businesses as, say, ADP or Paychex.

Are you already using Square Point of Sale for its floor plan, menu, and discount features? Square Payroll syncs seamlessly with every other app in the Square suite of products, which makes it a logical next step for your business. 

For instance, if your employees use Square Point of Sale to clock in and out, the data seamlessly syncs with the payroll software for easy paycheck calculation. Square Payroll lets you import and split tips left with credit cards. And like SurePayroll, Square Payroll comes with an employer-facing app—one of only five payroll providers to do so. 

Square Payroll is also super accessible for employees. With the Square Team app, your chefs and waitstaff can update their tax info, check pay stubs, clock in and out, and specify their preferred payment method. And (logically enough), Square Payroll syncs with the Square Cash App so you can easily pay mobile-first employees.

At $40 per month, OnPay is a tiny bit pricier than our picks thus far. But OnPay’s restaurant-specific focus makes the few extra dollars worth your while:

• Minimum wage tip makeup
• Form 8846 preparation for FICA tip credit
• Simple overtime calculation
• Free multi-state payroll

What really sets OnPay apart is how easy the software is to learn and use. (You don't have to take our word for it: OnPay's customers agree.) New hires can quickly upload their tax forms and bank information for direct deposit with minimal hassle. OnPay also goes out of its way to keep extra charges off your plate: you can run payroll as much as you like without being penalized for off-cycle or holiday payroll runs.

However, OnPay runs into the same problem as other single-plan payroll software like SurePayroll and Square Payroll: it's not that scalable. The features you see are the features you get, no matter how many employees you hire—and while those features are pretty great, they might not be enough for hundreds of employees rather than a dozen. If you want more expansive, HR-based plans that scale up as you grow, Gusto, ADP, and Paychex are all better fits. 

Need more options? Here are four more restaurant payroll software choices you can consider.

Need more options? Here are four more restaurant payroll software choices you can consider.

As a total human capital management (HCM) solution, Paycor offers payroll plus an easy onboarding process, HR software, benefits administration, time and attendance, and learning management system options. If you’re looking for an all-in-one HR solution for your expanding franchise—and you’re willing and able to pay extra for the heftier HR lift—Paycor could be a good bet.

Worried about sharing tips equally among dozens of tipped employees? Paychex’s Tip Network pools tips for easy division at the end of employee shifts; it bypasses direct deposit by loading tips onto prepaid debit cards called paycards.

SurePayroll is a Paychex company, so if you like SurePayroll but need a more robust solution for an expanding company (and are fine paying a higher monthly fee), Paychex Flex shouldn’t demand a huge learning curve.

Most of our top five providers offer one package with one base price and a standard charge for each payee. Not so with RUN Powered by ADP, which markets four packages with differing levels of human resources (HR) support. To get more pricing information on RUN Powered by ADP, you have to request a quote with fairly detailed company information. Based on the quote request and expanded HR services, we assume RUN Powered by ADP is one of the more expensive payroll service providers.

Thanks to tip calculation and payroll taxes, running payroll probably won’t ever be a breeze at your restaurant. But the right payroll provider—whether that’s SurePayroll, Square Payroll, or Wave Payroll—can take the hardest parts of payroll off your hands, leaving them free to slice, dice, and sauté your way into your customers’ hearts . . . or, at the very least, their stomachs.

Want to learn more about how payroll works? Our article on how to run payroll can point you in the right direction.

Disclaimer

At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.

To evaluate the best payroll software for restaurants, we looked at these key criteria and ranked our payroll brands accordingly:

• Affordability. Is the software reasonably priced for its features? Does the software company list their pricing online and up front, or do you have to contact the company for a quote?
• Accessibility. How easy is the software for employers to navigate? Does the software have an app for employers to pay employees on the go?
• Customer service. Can customers reach the company for help 24/7 or simply during business hours?
• Industry specifics. Does the payroll software offer restaurant-specific features, support, or resource guides?
• Payroll features. Does the software include HR options, payroll tax automation, and third-party integrations (for instance, with accounting software like Xero or QuickBooks)?

We weighted all five categories equally, along with our expert's informed opinion, to calculate our star ratings.

Do you miss your favorite coffee shop’s croissants? Or the thrill of life scoping out the new spots in town and finding those perfect little holes in the wall?

With more small-business restaurants reopening, we wanted to highlight which cities are food havens—and the best place in town to find a meal. Restaurants have implemented sanitizing and social distancing measures, as well as using technology like Square to make your visit as clean and touch-free as can be.

Not every restaurant will be open for full service inside, so make sure to check the location’s website or call ahead before you put on your best pearls—you may opt for takeout on the couch in sweats instead.

Check out our rankings below to find your town, or to start dreaming about where you want to travel for your next foodcation.

• The City of Sin had a deliciously devilish 666 restaurants per 100K people, making it the big winner for our most food-obsessed city. In Las Vegas, odds are everyone can find food worth betting on.
• It’s no surprise that even though New Orleans has a lower population than others on the list, it had 400 restaurants for every 100K people, ensuring there’s plenty of good cajun cookin’ (and more) to go around.
• If you think New Yorkers have an “eat or get eaten” attitude, it’s because 8.3 million people have 10,910 restaurants to choose from. That’s far more places to eat than any other city, but for the Big Apple, it means there are only 131 restaurants per 100K people.
• Speaking of hungry mouths, both Phoenix and Miami have populations of over one million people but ranked low for their disproportionate lack of restaurants. We think one of the best ways to beat the heat is to have a cold drink and eat, so hopefully, these art-centric cities add a little more food to their selection.

Which restaurants in your hometown could use a boost to their business? Let us know in the comments below which spots you plan on visiting.

We ranked the most food-obsessed cities by the number of restaurants per 100K residents. To get the info, we sourced population figures from the U.S. Census Bureau¹, the number of restaurants in each city from Trip Advisor², and the most “recommended” restaurant within 20 miles of each city’s center from Yelp³.