10 Best Human Resource Software for Small Business 2021

Best for payroll
Zenefits
Zenefits
  • Icon Pros  Dark
    Payroll, reporting, and taxes
  • Icon Pros  Dark
    Free payroll with some plans
Best for productivity
Hubstaff
Hubstaff
  • Icon Pros  Dark
    Time and activity tracking
  • Icon Pros  Dark
    Transparent tracking tools
Best for benefits
Gusto
Gusto
  • Icon Pros  Dark
    Add-ons for many kinds of benefits
  • Icon Pros  Dark
    Full-service payroll
Best for collaboration
Microsoft 365
  • Icon Pros  Dark
    Email, conferencing, and apps
  • Icon Pros  Dark
    Flexible plan choices
Most customizable
Sage
Sage HR
  • Icon Pros  Dark
    Modular plan building
  • Icon Pros  Dark
    Variety of different modules

You know that human resource tasks are a vital part of keeping your workforce organized, engaged, compensated, and in communication. But you may also know that human resource management can be confusing, time-consuming, and overwhelming.

That’s why we recommend using human resource software to help. HR software offers an affordable way to get more help and expertise for your human resource needs―whether you’ve got a whole HR department or you favor a DIY HR approach.

In this article, you’ll find our picks for the best HR software―including software that can help with organization, compensation, performance management, applicant tracking, and even more parts of workforce management.

10 Best HR Software 2021

Compare the best human resource software

Brand
Starting price per mo.
Free trial
Free plan
Software type
Learn more
Zenefits$5.00/user1 mo.Icon No  DarkPayroll & benefits
Hubstaff$5.83/user14 daysIcon Yes  DarkTime tracking
Gusto$19.00 + $6.00/personN/AIcon No  DarkPayroll & benefits
Microsoft 365$5.00/user1 mo.Icon No  DarkProductivity & communication
Sage HR$5.50/user14 daysIcon No  DarkEmployee management
Slack$6.67/userN/AIcon Yes  DarkCommunication
BambooHRUnlisted7 daysIcon No  DarkEmployee management
DeskTime$5.44/user14 daysIcon Yes  DarkTime tracking
Zoho Projects$2.50/user10 daysIcon Yes  DarkProject management
7shifts$17.99/location60 daysIcon Yes  DarkEmployee management

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

Zenefits: Best for payroll

When it comes to running payroll, we recommend turning to Zenefits.

Zenefits offers one of the more affordable payroll software out there. Its payroll service is technically an add-on to its plans ($6 per month per employee), but you can get free payroll when you sign up for the Growth or Zen plans with annual billing. So you get payroll, plus Zenefits’s employee data system, scheduling tools, and performance management tools for less than $20 per employee a month.

Zenefits software pricing

Plan
Cost per employee
Payroll
Performance management
Learn more
Essentials$8.00–$10.00/mo.Icon Yes  DarkIcon No  Dark
Growth$14.00–$18.00/mo.Icon Yes  DarkIcon Yes  Dark
Zen$21.00–$27.00/mo.Icon Yes  DarkIcon Yes  Dark

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

And to be clear, Zenefits payroll solution has a lot going for it. It takes care of the hard work of things like employee benefits deductions, prorated paychecks (for new hires), tip reporting, wage garnishments, and more. Plus, Zenefits integrates with popular business accounting software (like QuickBooks and Xero). Zenefits also takes care of federal and state tax tasks so you don’t have to.

In other words, Zenefits offers a complete payroll solution at a lower price than the competition―which makes it our favorite payroll software for small businesses.

Hubstaff: Best for productivity tracking

Want an HR tool to keep tabs on productivity and employee performance? We recommend Hubstaff.

Hubstaff offers time and productivity tracking. At base, that gives you data on how much time an employee spends on something. You can also get more advanced monitoring features, like activity level monitoring and screenshots. You can even get GPS tracking (with some plans) to ensure that your employees are where they should be (like at a remote job site).

Hubstaff software pricing

Plan
Cost per employee
Payroll and invoicing
Integrations
Learn more
Free$0.00/userIcon No  DarkNone
Basic$5.83–$7.00/userIcon No  Dark1
Premium$8.33–$10.00/userIcon Yes  DarkUnlimited
Enterprise$16.67–$20.00/userIcon Yes  DarkUnlimited

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

Unlike some other productivity tools out there, Hubstaff keeps things transparent, letting employees know when they’re monitored and letting them see their own data. That encourages more self-management and makes the software feel less like a punishment. Hubstaff also offers excellent reporting, breaking down employee data to help you see team, individual, and project productivity at a glance.

Put simply, Hubstaff gives you a simple software solution for tracking―and using that tracking data to improve―employee performance and productivity.

Gusto: Best for benefits management

If your business offers employee benefits (good on you!), you should give Gusto’s HR software a look.

Gusto works primarily as a payroll software, but it really shines when it comes to benefits administration. That’s because Gusto makes it easy to offer quite a variety of employee benefits without having to turn to several different software solutions to do so.

Gusto software pricing

Plan
Cost per mo.
Payroll
Project and time tracking
Learn more
Basic$19.00 + $6.00/user1 stateIcon No  Dark
Core$39.00 + $6.00/user50 statesIcon No  Dark
Complete$39.00 + $12.00/user50 statesIcon Yes  Dark
Concierge$149.00 + $12.00/user50 statesIcon Yes  Dark

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

Gusto’s higher-tier plans (Core and above) include health insurance administration. For an extra free, you can add health premium reimbursement. And if you want to offer health-related accounts, Gusto has options for both HSAs (health savings accounts) and FSAs (flexible spending accounts). But Gusto goes beyond health benefits. It also helps you offer 401(k)s, 529 college savings, and even commuter benefits.

With so many employee benefits options in one system, Gusto is the perfect HR software solution for benefits administration.

Microsoft 365: Best collaboration software

One way to improve employee engagement? Make it easier for employees to collaborate―no matter where they are―with collaboration software like Microsoft 365.  

Microsoft 365 comes with just about everything your team needs to stay in constant collaboration. All plans come with the most popular Microsoft software (Excel, PowerPoint, and Word), giving your workforce essential tools to create, share ideas, and analyze data. Some plans give you even more software (like Publisher and Outlook), as well as cloud services (like SharePoint).

Microsoft 365 software pricing

Plan
Cost per user
Office apps
Email/Teams included
Learn more
Basic$5.00/mo.Excel, PowerPoint, & Word (web and mobile only)Icon Yes  Dark
Standard$12.50/mo.AllIcon Yes  Dark
Premium$20.00/mo.AllIcon Yes  Dark
Apps$8.25/mo.AllIcon No  Dark

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

Most plans (all except apps) also come with both email and Microsoft Teams, an instant messaging and video conferencing solution that will help your employees keep in touch. Plus, each Microsoft 365 plan comes with tons of cloud storage for file sharing (1 TB). In other words, you get a lot―but it all comes at a surprisingly low per-user cost. 

So if you want a software platform to help employees collaborate, you’ll have a hard time topping Microsoft 365.

Sage HR: Most customizable plans

Picky about what you want―and don’t want―in your HR management software? Sage HR lets you customize your software plan to get the right tools for your business.

See, Sage HR uses what it calls “modules,” or groups of tools that you can opt in or out of. You’ll always start with the Core HR + Leave Management module. It gives you the most essential human resource management tools, like a system for employee data, employee onboarding features, and reporting and analytics for your HR team.

Sage HR software pricing

Module
Cost/mo.
Module type
Learn more
Core HR + Leave Management$5.50/employeeStandard
Performance$3.00/employeeAdd-on
Shift Scheduling$3.00/employeeAdd-on
Timesheets$3.00/employeeAdd-on
Expenses$1.50/employeeAdd-on
RecruitmentStarting at $200.00Add-on

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

From there, you pick and choose other modules you want (or don’t). You can go all-in, with everything from employee performance tools to applicant tracking. Or, you can be choosy, and pick just one or two modules that your business needs, like employee shift scheduling. The point? You don’t end up overpaying for HR software packages you don’t want―because you get just the features you choose. 

All of which is to say that if you’ve ever wanted a bespoke HR solution, Sage HR’s customizable software modules offer just what you need.

Honorable mentions

Slack: Best for team communication

For a simple HR tool to keep your employees connected, look no further than Slack.

Slack is an incredibly popular communication software. It focuses primarily on chat and instant messaging, though Slack supports (small) video and audio calls as well. And since Slack lets you create channels for different purposes or groups, you can easily use Slack to keep your HR staff connected, to let employees reach your HR department, or even to make company-wide human resource announcements. (In addition, of course, to using it for day-to-day employee communications.)

Slack software pricing

Plan
Cost per user
Integrations
24/7 support
Learn more
Free$0.00/mo.10Icon No  Dark
Standard$6.67–$8.00/mo.UnlimitedIcon No  Dark
Plus$12.50–$15.00/mo.UnlimitedIcon Yes  Dark
Enterprise Grid$12.50–$15.00/mo.UnlimitedIcon Yes  Dark

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

Sure, you can find other chat and messaging software. In our view, though, Slack does communication best.

BambooHR: Best for hiring and onboarding

Hiring and onboarding are core HR functions―and BambooHR makes them way easier.

BambooHR’s software gives you loads of tools for growing your team. Its HR solution gives you an applicant tracking system (including the ability for management to comment on candidate profiles), offer templates, and self-service employee onboarding solutions. The result? Your HR team spends less time on hiring and onboarding, while making it easier than ever for employees to get added to your HR system.

BambooHR software pricing

Plan
Cost per mo.
Hiring and onboarding
Software integrations
Learn more
EssentialsUnlistedIcon No  DarkIcon No  Dark
AdvantageUnlistedIcon Yes  DarkIcon Yes  Dark

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

You can get plenty of other HR tools for every stage of the employee lifecycle from BambooHR too―but its hiring and onboarding software make BambooHR indispensable.

DeskTime: Best for time tracking

DeskTime’s simple time tracking makes it a useful software for your management team.

DeskTime gives you time tracking for individuals (so you can know how they’re spending their time) and for projects (so you can see how long your whole team has spent on a specific project). Those simple tracking features make DeskTime ideal for managing individual and team productivity. And some DeskTime plans come with other useful management features, like invoicing, shift scheduling, and even employee onboarding.

DeskTime software pricing

Plan
Cost (annual billing)
Cost (monthly billing)
Max. users
Learn more
Lite$0.00/user/mo.$0.00/user/mo.1
Pro$3.85–$6.00/user/mo.$4.20–$7.00/user/mo.Unlimited
Premium$5.01–$8.00/user/mo.$5.46–$9.00/user/mo.Unlimited
Enterprise$7.70–$12.00/user/mo.$8.40–$14.00/user/mo.Unlimited

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

So whether you just want the core time tracking feature or DeskTime’s extra HR system tools, this time tracking software is worth having around.

Zoho Projects: Best for project management

Zoho Projects gives you project management software rather than a typical HR software solution. But since keeping your team focused and organized is an important part of employee management, we thought it was worth mentioning.

With Zoho Projects, you get software to help your workforce break down and organize all sorts of projects. Your team can manually create new projects with tasks and subtasks, or it can get a jump start with one of Zoho Projects’s templates. From there, everyone can see the status of tasks, know when things are due, and be clear on who’s responsible. Zoho Projects also includes basic employee management features, like timesheets.

Zoho Projects software pricing

Plan
Cost per user
Users
Projects
Learn more
Free$0.00/mo.32
Standard$2.50–$3.00/mo.6–1010
Express$3.00–$4.00/mo.12–50Unlimited
Premium$4.00–$5.00/mo.15–100Unlimited
Enterprise$5.00–$6.00/mo.20+Unlimited

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

Best of all, you get all that at very low, competitive prices―just a few dollars per month. That balance of features and cost make Zoho Projects our pick for project management software.

7shifts: Best for restaurants

Most of the software above can be used by all sorts of businesses. 7shifts, though, is just for restaurants―and that’s great for you.

While you can probably make other HR software work for your restaurant, 7shifts’s HR platform has the tools your restaurant needs right out of the box. For example, it has employee scheduling tools that notify your team of new schedules, a task management feature that lets employees know what to focus on for a shift, point-of-sale system integrations, health questionnaires, and more.

7shifts software pricing

Plan
Cost per mo.
Max. employees
Payroll integration
Learn more
Comp$0.00/location10Icon No  Dark
Appetizer$17.99–$19.99/location20Icon No  Dark
Entrée$39.99–$43.99/locationUnlimitedIcon No  Dark
The Works$69.99–$76.99/locationUnlimitedIcon Yes  Dark

Data effective 1/25/21. At publishing time, amounts, rates, and requirements are current but are subject to change. Offers may not be available in all areas.

As an added bonus, 7shifts even uses pricing that makes sense for restaurants―per location, not per employee. With so many industry-specific details, 7shifts should be the go-to HR management software for your restaurant.

Human resources software FAQ

What is HR management software?

HR management software can refer to just about any software that helps manage your workforce. It’s a broad umbrella that include all sorts of software, like these:

  • Scheduling software
  • Employee databases
  • Employee performance management software
  • Hiring and onboarding tools
  • Payroll management software
  • Employee benefits management
  • Time tracking

Think anything that can help HR professionals and management take care of their duties.

How does software help HR personnel?

The best HR software helps human resource departments save time, stay organized, minimize mistakes, and more. 

For example, if you have an HR tool that includes employee onboarding, your HR team won’t have to manually create new offer letters for new hires―meaning they spend less time and are less likely to make mistakes.

Or take an HR system with an employee database. With that kind of HR solution, management will always have the employee data they need right at their fingertips―no need to run around asking people to pull files.

Which HR software is best?

As we said above, HR software describes quite a lot of software―which makes it hard to say which HR software is the best. After all, the best payroll software in the world won’t do your business much good if it’s missing a key HR function you care about (like scheduling).

That’s why we included a wide range of HR software solutions above. Our picks can help you find the best tool for just about any task your HR staff needs to handle.

The takeaway

A good human resource software can save you time on just about any HR process out there, from talent acquisition to payroll management to employee engagement.

Just make sure that you're getting the right software for the HR task you care about. Since human resource software covers so many different functions, the right HR solution for one business might not be right for your business. 

But don't worry―our software recommendations above can help meet any human resource challenge you face.

Learn more about a key HR task with our ultimate guide to payroll.

Disclaimer

At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.

Chloe Goodshore
Written by
Chloe Goodshore
Chloe covers business financing and loans for Business.org. She has worked with many small businesses over the past 10 years, from video game stores to law firms. Those years watching frustrated business owners try to sift through their many options gave her a passion for breaking down complex business topics. She wants to help business owners spend less time agonizing over their businesses so they can spend more time running them.
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