Best Employee Onboarding Software for Your Small Business 2025

Bottom line: BambooHR is our best overall pick due to its valuable selection of general human resource solutions. WorkBright is an excellent mobile-friendly choice, while ClearCompany serves up a beautiful, easy-to-use interface. GoCo is another excellent option if you need general HR tools, while Lessonly delivers perfectly tailored tools for sales teams.

BambooHR’s easy-to-use software covers everything a company might need, including integrated applicant tracking, onboarding tools, e-signatures, employee databases, and performance management. Toss in its in-depth content and webinar libraries, and BambooHR truly stands out in the pack of onboarding software.

This company has two packages: Essentials and Advantage. The Essentials package includes HR management, employee self-service, and email support. Only the Advantage package includes onboarding and offboarding features, applicant tracking, customized workflows, advanced reporting, and phone support.

BambooHR has a quote-based pricing model, which ensures that each company gets a price offer tailored to their specific needs and budget. If you’re not ready to commit but want to experience its platform, take advantage of its seven-day free trial.

With WorkBright, new hires can use their mobile devices to upload photos of licenses and certifications and securely complete any and all documents before their first day. WorkBright further streamlines the onboarding process by sending automated email reminders to new hires to ensure that important tasks are completed. And with WorkBright’s digital HR filing cabinet, you have full access to each employee’s files. Plus, its API seamlessly integrates with other software platforms, including payroll systems.

WorkBright’s Onboarding plan starts at $158 a month and goes up to $426 a month depending on how many employees you hire each year. If you’re hesitant to take the leap, request a free demo to make sure WorkBright meets your unique HR needs.

From recruiting and onboarding to performance management and goal tracking, ClearCompany helps small to midsize businesses streamline critical business operations. As part of ClearCompany's seamless, paperless onboarding process, freshly hired employees are equipped with a personalized portal that gives them all the information and documents they need for their first day.

Plus, managers can properly manage the entire employee life cycle with ClearCompany’s intuitive dashboard.

Similar to BambooHR, ClearCompany’s plans are customized depending on the number of users and features used. If you’re not sold on ClearCompany, opt for its free demo to see if it’s right for your business.

GoCo automates hiring new employees and gathering the required documents, such as I-9s, W-4s, agreements, work eligibility, and more.

Plus, the onboarding tool centralizes all information, documents, and benefits in one location, making it easy to organize and manage. In addition to its onboarding capabilities, GoCo offers an array of HR services, including benefit enrollment, automatic payroll deductions, and employee self-service. And to help businesses maintain compliance with relevant agencies, GoCo offers the support of expert benefit advisors.

GoCo starts with a free plan that includes hiring, onboarding, and access to an HR platform. However, it doesn’t include payroll integration or benefits administration. For more robust HR support, you’ll want to upgrade your plan (price available upon request). You can also add payroll auto sync and ACA form filing services at an additional cost.

Lessonly allows users to create unlimited training courses, quizzes, and flip cards to accelerate productivity and improve employees’ skills.

New hires can also rehearse real-life customer interactions via webcam—and managers and teammates can provide helpful feedback on their delivery. Managers can also measure fulfillment and productivity data using Lessonly’s Gradebook. As an added bonus, Lessonly allows companies to customize training material for their specific brand.

Lessonly has four subscription plans: Pro, Pro + Coaching, and Enterprise Learning for Growing Teams. Lessonly used to list its pricing online, but now you have to contact the company for a personalized quote.

As an end-to-end human resources and employee management software, HR Cloud automates onboarding new hires to save businesses money while they’re hiring. New employees can access their customized portal to view company videos, handbooks, and other required documents. And to help business owners comply with I-9 and E-Verify requirements, HR Cloud automatically performs an audit by cross-checking with official government records.

But like most of the onboarding software we reviewed, businesses must request a quote to get specific and customized pricing.

Kin HR’s affordable pricing and automated onboarding features earns it a spot on our runner-up list. Its solid onboarding software helps new hires prepare for their first day by automatically sending tasks to team members who play an active role in a new hire’s onboarding. Kin HR users will also benefit from team calendars, employee data management, and paid time off tracking.

To get a Kin HR plan with onboarding options, you’ll have to choose the Studio plan, which costs $5 per user per month.

As a cloud-based HR software, ExactHire aims to improve employee onboarding with applicant tracking, reference checking, training assignments, custom workflows, trigger reminders, secure digital storage, and E-Verify—just to name a few.

ExactHire’s employee onboarding software starts at $165 per month. But remember—businesses that hire frequently will most likely pay more incrementally. Try ExactHire’s handy pricing calculator to receive a rough estimate.