Expensify Review 2022

The bottom line: Expensify is a fantastic, fully automated expense-tracking service with extremely comprehensive corporate plans.

While Expensify’s individual, sole proprietor, and small-business plans are well worth the price, Expensify is geared towards bigger corporations that want hefty expense solutions for multiple users. Its free plan for businesses includes corporate card management, employee reimbursement, invoicing, and bill management. It’s affordable, comprehensive, and well-suited to companies where multiple employees submit expenses. 

As an expense-management and receipt-scanning solution, Expensify’s main feature is its high-quality mobile receipt scanning and automatic expense categorization. These features remain the same regardless of the plan you pick: whether you’re a sole proprietor uploading a few receipts a month or the leader of a corporation where every manager has corporate card access, Expensify gives you the same fantastic receipt scans and detailed expense categorization.

With corporate plans, you're looking at: 

• Automatic syncing with third-party accounting software like Xero and QuickBooks Online, including GL (general ledger) journal entry generation
• Smart Limits, expense limits you can customize for different types of users (for instance, managers vs. company owners) 
• Extensive financial reporting

Frankly? It’s hard to find much wrong with Expensify.

Its interface has a slightly higher learning curve than some users (especially those new to accounting and expense tracking) would like. It’s also comparatively pricy if you pay month to month—paying $18 per user instead of $9 per user is a huge difference. Companies that don’t want to commit to an annual plan or who can't pay a large sum lump sum will spend quite a bit on Expensify's software.

But some of our previous quibbles with Expensify have been resolved over the past year. Its Android app used to be fairly buggy with poor updates, but over the last year Expensify implemented customer feedback on the app. Now, the iOS and Android apps score 4.7 and 4.4 out of five, respectively.^1,2

And yes, Expensify’s month-to-month pricing is a little high, but it’s not outside the industry standard. In fact, its pricing is the same as Zoho Expense’s. For corporations, the financial burden (hopefully) shouldn’t be too high, and freelancers and solopreneurs can take advantage of Expensify’s top-notch free plans.

We mentioned this above, but Expensify has a truly outstanding mobile app. It works just as well for Apple fans as for Android users, and customer service is extremely responsive to user reviews on both the App Store and Google Play. Plus, Expensify’s OCR software is second to none—the app can capture, translate, and categorize just about any receipt you take a picture of, no matter how crumpled or illegible it is. 

Expensify is kind of like the QuickBooks Online of expense tracking software: It’s so popular that it syncs with just about any third-party software. In particular, Expensify syncs with the best accounting and bookkeeping solutions for small businesses, including FreshBooks, QuickBooks, and Xero. Expensify also integrates with dozens of other apps in categories like HR, taxes, and travel.

Expensify is a well-rounded expense management program that works nicely for startups, freelancers, and growing companies alike. Its corporate features set it apart from other expense management solutions, including basic expense management built into accounting software like QuickBooks and FreshBooks. And its free individual plans are much better for tracking mileage and expenses, saving receipts, and planning for tax season than, say, QuickBooks Self-Employed.

Most Expensify plans include a free trial (depending on your business, you may be able to use it free for up to six weeks). If you’re interested, we recommend taking it for a spin—and if Expensify doesn’t work for you, maybe one of our other expense management recommendations will. 

Need accounting software to match your expense management plan? Hop over to our piece on the year’s best accounting software for small businesses.

To use Expensify, sign up for a plan, then download the Expensify app to scan any and all receipts that come your way. Once you upload the receipts to your account, the cloud-based software categorizes expenses, enables next-day employee reimbursement, and tracks taxes.

If you need to scan only 25 receipts a month, Expensify is free. If you want unlimited scans, Expensify starts at $4.99 a month for individuals and $5.00 per user per month for corporate plans.

Yes. If you’re an individual, freelancer, or solopreneur who just wants to scan and catalogue up to 25 receipts a month, you can use Expensify’s Track or Submit plans for free.

Expensify is a receipt-scanning and expense-organizing software program. You can use it to reimburse employees for any expenses they incur for the business, like office supplies or business lunches. Freelancers and self-employed business owners can also use Expensify for expense categorization and tax tracking.

Yes. Expensify’s group plans are compatible with both QuickBooks Desktop and QuickBooks Online, as well as Xero and a host of other accounting software options. Depending on the plan you pick, you can also sync the app with Oracle NetSuite, Sage Intacct, FinancialForce Accounting, and FinancialForce PSA.

To evaluate Expensify and assign a star rating, we looked at: 

• Number of plans, number of users with each plan, and features included with each plan
• Pricing and free plans
• Mobile app reviews and ratings
• Customer service hours and modes of contact
• Reputation and rating on third-party consumer review sites like Trustpilot, Trustradius, and Consumer Affairs
• Interface user-friendliness

We also took our expert's opinion into account when evaluating software. Star ratings are updated frequently and subject to change.

Disclaimer

At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.