Expensify Review 2023

Expensify's corporate cards and easy employee reimbursements set it apart as one of the best expense trackers for corporations.
Best expense tracker for corporations
Logo for Expensify
4.2 out of 5 stars
Starts at
  • pro
    Easy expense reimbursement for employees
  • pro
    Individual, self-employed, and corporate plans
  • pro
    Highly rated mobile app for receipt scanning, billing, and invoicing
  • pro
    Thoroughly automated expense tracking

Data as of 2/9/23. Offers and availability may vary by location and are subject to change.

We are committed to sharing unbiased reviews. Some of the links on our site are from our partners who compensate us. Read our editorial guidelines and advertising disclosure.

The bottom line: Expensify is a fantastic, fully automated expense-tracking service with extremely comprehensive corporate plans.

While Expensify’s individual, sole proprietor, and small-business plans are well worth the price, Expensify is geared towards bigger corporations that want hefty expense solutions for multiple users. Its free plan for businesses includes corporate card management, employee reimbursement, invoicing, and bill management. It’s affordable, comprehensive, and well-suited to companies where multiple employees submit expenses. 

Expensify pros
pro Thoroughly automated expense tracking and categorization
pro Highly rated iOS and Android apps
pro Free plans for individuals, sole proprietors, and some businesses
pro Seamless integration with third-party accounting software
Expensify cons
con Month-to-month plans double the cost of annual plans
con Higher software learning curve than some competitors

Expensify plans and pricing

Plan name
Starting price
SmartScan limit
Automatic accounting software integration
Get started

Data as of 2/9/23. Offers and availability may vary by location and are subject to change.
*When bundled with Expensify Card

Expensify’s key features

As an expense-management and receipt-scanning solution, Expensify’s main feature is its high-quality mobile receipt scanning and automatic expense categorization. These features remain the same regardless of the plan you pick: whether you’re a sole proprietor uploading a few receipts a month or the leader of a corporation where every manager has corporate card access, Expensify gives you the same fantastic receipt scans and detailed expense categorization.

What is a SmartScan?

A SmartScan is basically Expensify’s branded, fancy name for a receipt upload. If you choose one of Expensify’s free plans for individuals, you get up to 25 SmartScans a month (meaning you can upload 25 receipts a month). Most other plans include unlimited SmartScans.

The most notable aspect of Expensify's receipt scanning and uploading is probably its ability to translate the most illegible numbers into easy-to-categorize data. Zoho Expense comes close, but no one else rivals Expensify’s optical character recognition (OCR) technology.

Honestly, with Expensify, you can aim your phone’s camera at any crumpled up piece of paper. As long as there’s a number somewhere on the page, Expensify can translate it into an accurate expense amount, then categorize it correctly (for instance, as a food or travel expense).  

Let's be clear: a receipt scan can mean using your phone to snap a picture of a physical receipt, then uploading it to your Expensify account. But it’s the 21st century, and Expensify uploads and categorizes all types of receipts: 

  • Emailed receipts (forwarded to your Expensify account) 
  • Screen shots
  • Credit card account syncing
  • Third-party app uploads (via Evernote, Dropbox, and so on)

Every Expensify plan also includes automatic mileage tracking, basic bill management, and invoicing. The free business plan adds corporate card access via the Expensify Card, as well as employee expense reimbursement.

Those basic plans are perfect for sole proprietors, solopreneurs, freelancers, and small-business owners with a handful of employees. They can also work nicely for partnerships where both business owners need corporate card access.  

But like we said above, Expensify is ideal for bigger business and corporations that want thoroughly automated expense tracking across their entire company. Its business-level plans add some essential corporate features to those included with its cheaper plans.  

Best Bookkeeping Software
Best for freelance
Budget pick
Learn more about our top brands.

With corporate plans, you're looking at: 

  • Automatic syncing with third-party accounting software like Xero and QuickBooks Online, including GL (general ledger) journal entry generation
  • Smart Limits, expense limits you can customize for different types of users (for instance, managers vs. company owners) 
  • Extensive financial reporting
Expert Advice, Straight to Your Inbox
Gain confidence in your business future with our weekly simple solutions newsletter.

By signing up I agree to the Terms of Use and Privacy Policy.

Compare Expensify to top competitors


Zoho Expense

FreshBooksQuickBooks Online
Starting price$0.00/mo.$0.00/mo.$15.00/mo.$25.00/mo.
Corporate card management
Employee reimbursement
Invoicing and bill management
Accounting software integration
Monthly receipt scan limitUnlimited (business plans only)Unlimited (paid plans only)UnlimitedUnlimited
User limitUnlimitedUnlimited (paid plans only)Unlimited (addt'l fee per user)Limited by plan (max. 25)
Get started

Data as of 2/9/23. Offers and availability may vary by location and are subject to change.

Key Expensify drawbacks

Expensify's interface has a slightly higher learning curve than some users (especially those new to accounting and expense tracking) would like. It’s also comparatively pricy if you don't choose to bundle with the Expensify Card—the price doubles when you don't bundle, and paying $18 per user instead of $9 per user is a huge difference that won't be worth it to some users. 

Additional features

Outstanding mobile app

 Expensify has a truly outstanding mobile app. It works just as well for Apple fans as for Android users, and customer service is extremelyresponsive to user reviews on both the App Store and Google Play. Plus, Expensify’s OCR software is second to none—the app can capture, translate, and categorize just about any receipt you take a picture of, no matter how crumpled or illegible it is. 

Excellent third-party integration

Expensify is kind of like the QuickBooks Online of expense tracking software: It’s so popular that it syncs with just about any third-party software. In particular, Expensify syncs with the best accounting and bookkeeping solutions for small businesses, including FreshBooks, QuickBooks, and Xero. Expensify also integrates with dozens of other apps in categories like HR, taxes, and travel.

The takeaway

Expensify is a well-rounded expense management program that works nicely for startups, freelancers, and growing companies alike. Its corporate features set it apart from other expense management solutions, including basic expense management built into accounting software like QuickBooks and FreshBooks. And its free individual plans are much better for tracking mileage and expenses, saving receipts, and planning for tax season than, say, QuickBooks Self-Employed.

Most Expensify plans include a free trial (depending on your business, you may be able to use it free for up to six weeks). If you’re interested, we recommend taking it for a spin—and if Expensify doesn’t work for you, maybe one of our other expense management recommendations will. 

Need accounting software to match your expense management plan? Hop over to our piece on the year’s best accounting software for small businesses.

Related reading

Expensify FAQ

If you need to scan only 25 receipts a month, Expensify is free. If you want unlimited scans, Expensify starts at $4.99 a month for individuals and $5.00 per user per month for corporate plans.

Yes, you can use Expensify for free. Businesses with employees can access a free plan if they also use the Expensify Card. And if you’re an individual, freelancer, or solopreneur who just wants to scan and catalogue up to 25 receipts a month, you can use Expensify’s Track or Submit plans for free.

To use Expensify, sign up for a plan, then download the Expensify app to scan any and all receipts that come your way. Once you upload the receipts to your account, the cloud-based software categorizes expenses, enables next-day employee reimbursement, and tracks taxes.

Expensify is a receipt-scanning and expense-organizing software program. You can use it to reimburse employees for any expenses they incur for the business, like office supplies or business lunches. Freelancers and self-employed business owners can also use Expensify for expense categorization and tax tracking.

Yes. Expensify’s group plans are compatible with both QuickBooks Desktop and QuickBooks Online, as well as Xero and a host of other accounting software options. Depending on the plan you pick, you can also sync the app with Oracle NetSuite, Sage Intacct, FinancialForce Accounting, and FinancialForce PSA.


To evaluate Expensify and assign a star rating, we looked at: 

  • Number of plans, number of users with each plan, and features included with each plan
  • Pricing and free plans
  • Mobile app reviews and ratings
  • Customer service hours and modes of contact
  • Reputation and rating on third-party consumer review sites like Trustpilot, Trustradius, and Consumer Affairs
  • Interface user-friendliness

We also took our expert's opinion into account when evaluating software. Star ratings are updated frequently and subject to change.


At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.

Kylie McQuarrie
Written by
Kylie McQuarrie
Former Business.org staff writer Kylie McQuarrie has been writing for and about small businesses since 2014. Her work has been featured on SCORE.org, G2, and Fairygodboss, among others. She's worked closely with small-business owners in every industry—from freelance writing to real-estate startups—which has given her a front-row look at small-business owners' struggles, frustrations, and successes.
Recent Articles
A black male waiter serves a group of black and white women eating at a restaurant
The 9 Best Payroll Software for Restaurants 2023
We looked at and assessed the top payroll brands’ prices, plans, payroll and HR features,...
A Black woman in a pink sweater sits at a table calculating sums
Gusto Payroll Review 2023
In our Gusto review, we dive into pricing, payroll and HR features, customer reviews, and...
Best Payroll Software for Small Business 2023
We looked at 20 of the most popular payroll programs in the US, to rate...
male using ipad on an abstract background
The 5 Best Payroll Apps for Small Business 2023
Constantly on the go? Get one of our top payroll mobile apps so you’ll always...