Safeguarding sensitive and confidential information for your business is always a high priority. Implementing a data back-up plan and using privacy tools to encrypt and save certain types of information will help you protect your intellectual property, reducing the risk of a data breach or theft.
Invest in the right data privacy tools to protect sensitive information and retrieve it easily in the event of an emergency situation.
Here are seven of the top data privacy programs and tools for your business.
1. Anti-Virus Programs
With employees using the Internet or just taking advantage of Cloud computing, you’ll need to have an anti-virus program running on all networked computers. Protect your files and computers by investing in an anti-virus program, and schedule a reocurring full scan all servers and computers.
2. Hardware Firewall System
Your computers might already have a firewall system in place to protect software, but you can increase security of all networked computers by installing a hardware firewall. The U.S. Small Business Administration recommends investing in a secure appliance-based firewall that can block threats and add another layer of protection and privacy.
Hardware-based firewalls protect all networked computers and are usually found in a broadband router. These firewalls use static packet filtering to analyze, pass, or stop incoming and outgoing packets based on IP address or source.
3. Cloud Data Storage System
Saving documents and working with documents using a Cloud data tool can make it easier for multiple users to access documents and files using a mobile device or from a remote location. A secure Cloud data storage system can also protect your business data and reduce the risk of theft if someone was to hack the main server. Businesses can sign up for an enterprise or small business subscription and review subscription options based on the number of users.
4. Wi-Fi Encryption
If you have a Wi-Fi network set up in your business office, make sure it is an encrypted network only employees with a passcode can access. Prevent unauthorized access and intrusions by making sure the router is also password protected.
5. Email Protection
Some anti-virus and advanced security programs already have email protection tools built in, but you may want to invest in a separate email protection program that can filter incoming messages, filter out and delete spam automatically, and also encrypt business-to-business communications for enhanced security. This adds another layer of protection for business communications and can prevent malicious software downloads and viruses that come through an email message or attachment.
6. Card Processing Fraud Prevention
Work with credit card processing companies that offer advanced protection tools to prevent fraud and secure sensitive data. Some offer fraud management tools that can be integrated with existing systems. You could also invest in data encryption tools designed to protect cardholder data and reduce the costs of data theft.
7. Secured Network Access
Protecting your company’s Intranet is just as important as protecting your servers from Web-based attacks. Invest in a program or tools that offer multiple layers of security for access to the employee portal or Intranet. Authentication and security tools can prevent unauthorized access to confidential business information, files, and documents stored on the company Intranet.
Investing in the right set of data privacy tools for your business can reduce the risk of a data breach, theft, and malicious server attacks. Take the time to review and compare software programs and subscriptions that provide the extra layers of security your business needs.
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