The Best Business Budget Templates for Small Businesses

A business budget template is an easy way to kickstart the budgeting process for your small business, helping to ensure long-term growth and success.

We are committed to sharing unbiased reviews. Some of the links on our site are from our partners who compensate us. Read our editorial guidelines and advertising disclosure.

Every small-business owner should have a business budget that helps track finances and helps ensure the growth and success of their business. A simple business budget template can streamline the process of budgeting, increase efficiency, and give you greater control over your money.

In this post, we’ll explain how to create a business budget template, what to include in your template, and where to find the best budget templates online.

Table of contents

How to create a business budget template

Let’s start off by saying that downloading a pre-made budget template online is probably your best bet. However, you can also use a basic budget tool to create your own customized template.

Creating a business budget starts with setting up a spreadsheet with rows and columns that houses data relating to business expenses and supply costs. Then you follow these steps:

1. Choose a budgeting tool.

There are many ways small-business owners can track a business budget, such as by using Excel, Google Sheets, a budgeting app, or financial software, like QuickBooks. Once you’ve chosen a tool, you can download a free blank template online and start customizing.

2. Add your business information.

Before you start filling in budget amounts, make sure you add business information to the top of the template, including your company name, the month, and the budgeting period. This will help you track changes in your budget over time.

3. Create budget categories across the columns.

Now it’s time to list your budget categories. These categories should include fixed costs, related operating expenses, employee pay, inventory costs, etc. Don’t forget to add a category for total expenses at the bottom of the spreadsheet.

4. Enter budget values.

With your categories set up, it’s time to enter the values in each cell. Enter the budget goal amount in one column, and then create a section for actual totals in the next column. From there, you’ll be able to compare the differences between those values and track your net profits.

5. Track and monitor.

Now you can use your template to track and monitor your business expenses over time. You can use the budget to identify expenses that are cutting into your profits and take steps to minimize overspending.

Get business accounting right the first time
Learn all about business accounting with our free ultimate guide.

By signing up I agree to the Terms of Use and Privacy Policy.

What should your business budget template include?

Your business budget should be customized to meet the needs of your particular business. However, there are a few main categories that every small business budget should include.

Here are some basic budget components to get you started:

  • Estimated revenue
  • Fixed costs
  • Variable expenses
  • One-time expenses
  • Total cash flow
  • Profits
  • Budget summary

Free business budget templates

This free budgeting template is compatible with Excel and will help you see how your budget is going over the course of a year. Fill in projected revenue and expenses to see monthly budget comparisons.

Gusto’s budget template is designed for new business owners looking to get a better handle on their operating costs. You can download the template to Google Drive. After that, follow its listed instructions to customize the template to your needs.

This expense budget template will help you evaluate your actual expenses and compare them against your planned budget. Charts and graphs help highlight trends and changes across each month. It’s an ideal template for small and medium businesses.

Head to to choose from a host of budgeting templates for any type of business. You’ll find basic, simple templates for first-time budgeters as well as more detailed templates for financial professionals.

Compare our top picks for business accounting software

Starting cost
Free trial
User limit
Accounting app (iOS and Android)
Get started

14 days

Unlimited ($2.50/user/mo.)
Icon Yes  DarkYes

30 days**

Unlimited ($10.00/user/mo.)
Icon Yes  DarkYes
Free for life


Icon No  DarkNo

30 days

Icon Yes  DarkYes

30 days*

Up to 25
Icon Yes  DarkYes

Data as of 3/9/23. Offers and availability may vary by location and are subject to change.
*Only available for businesses with an annual revenue beneath $50K USD
**Current offer: 90% off for 3 mos. or 30-day free trial
†Current offer: 50% off for three months or 30-day free trial
‡Current offer: 75% off for 3 mos. Available for new customers only

The takeaway

A business budget template streamlines the process of creating a budget spreadsheet. You can find many free templates online that can be customized in Excel, Google Sheets, or small business financial software. Alternatively, you can opt to create your own budget template from scratch. No matter which option you choose, your budget template is the first step to gaining greater control over your business finances.

Would you like to learn more about business budgeting? Check out for the Best Billing and Invoicing Software for Small Businesses 2022.

Related reading

Business budget templates FAQ

Many online resources offer free business budget templates that are compatible with Excel, including Capterra,, and Microsoft Office. Once you download the template, you’ll be able to open it in Excel and start filling in the fields.

A business budget template is a great way to kickstart your business budget. With it, you’ll want to take a look at your revenue, fixed costs, and variable expenses to determine budget categories and amounts. Don’t forget to set aside funds for unexpected expenses, too.

You can create a budget spreadsheet from scratch in Excel or Google Sheets, or you can download a compatible template to get you started. Once you’ve chosen or designed your template, enter your budget amounts and fill in expenses as they come up throughout the month. At the end of the month, check your results and adjust your budget as needed.

Every business budget should include categories for estimated revenue, fixed costs, variable costs, one-time expenses, unexpected expenses, and profits.


At, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.

Brooke Kunz
Written by
Brooke Kunz
Brooke is a copywriter and artisan ice cream enthusiast dwelling in California's sunny Central Valley. She's happiest when hiking in the backcountry, baking an overly complex cake recipe, or reading an engrossing new memoir.
Recent Articles
Best Payroll Software for Small Business 2023
We looked at 20 of the most popular payroll programs in the US, to rate...
A black male waiter serves a group of black and white women eating at a restaurant
The 9 Best Payroll Software for Restaurants 2023
We looked at and assessed the top payroll brands’ prices, plans, payroll and HR features,...
A Black woman in a pink sweater sits at a table calculating sums
Gusto Payroll Review 2023
In our Gusto review, we dive into pricing, payroll and HR features, customer reviews, and...
male using ipad on an abstract background
The 5 Best Payroll Apps for Small Business 2023
Constantly on the go? Get one of our top payroll mobile apps so you’ll always...