Before you start to calculate the total working time, first you’ll need to decide whether you want to use actual hours worked or the rounded hours worked option. Below we break down the difference between the two.
When using the actual hours worked, you’ll need to calculate the total hours and minutes for each employee for that pay period. You’ll begin by collecting timesheets or attendance records for each employee and adding up the time.
In the example below, the employee worked Monday through Friday (and didn’t take lunch breaks).
- Monday: 8.0 hours
- Tuesday: 8.0 hours
- Wednesday: 8.0 hours
- Thursday: 8 hours, 45 minutes
- Friday: 8 hours, 25 minutes
To calculate the actual hours worked, add up the total hours. In this case, the total hours add up to 40 (8x5). Next, add up the total minutes separate from the hours. In this case, the total minutes add up to 70 (45+25).
Now, convert 60 minutes to the total 70 minutes to equal one hour (70 minutes - 60 minutes = 1 hour and 10 minutes).
Next, add the 10 minutes you converted to the total hours. The actual hours the employee worked this week is 41 hours and 10 minutes.